Fractional Land Operations Management
Land Operations Management for Growing Land Investment Companies
Your acquisition pipeline is growing, but keeping every deal moving has become a job of its own.
Title issues, county answers, vendors, deadlines and closing updates are spread across different people and systems. It’s hard to see what needs your attention until something slips.
I bring those moving parts together: ongoing coordination, organized workflows, a clear Friday report and one consistent point of accountability. You get the oversight of an operations manager, sized to your file volume, without a full-time hire.
Who This Is For
Land businesses with recurring transaction or project work, where coordination has outgrown the owner’s inbox.
Acquisition Companies
Many active files across several states or counties, with title, county and closing work running in parallel.
Land Investors & Wholesalers
Steady deal flow and a growing list of open items that nobody on the team clearly owns.
Subdividers
Several lot splits or projects with overlapping surveyors, counties and utilities to keep in step.
Closing one or two deals a quarter? The $300 transaction package will serve you better, and I’ll tell you so.
Problems I Help Solve
- Follow-ups slip because nobody owns them.
- File statuses live in your head or your inbox.
- The same bottleneck shows up deal after deal.
- Reporting depends on whoever had time that week.
- You’re spending acquisition hours on routine coordination.
The fix isn’t more effort. It’s ownership: every open item gets an owner, a next action and a follow-up date, and you see it all in one place.
What Changes for You
- You stop chasing updates. The Friday report shows where every file stands.
- Potential delays are flagged early, while there’s still time to act.
- Title, counties and vendors hear from one consistent contact.
- Recurring problems get fixed once, instead of on every deal.
- Your time goes back to acquisitions and growth.
What Ongoing Support Includes
Responsibilities and monthly capacity are agreed in writing before work begins.
| Area | What I do |
|---|---|
| Pipeline oversight | Keep every active file and project current in your CRM or tracker, with an owner, next action and date on each open item. |
| Stakeholder coordination | Follow up with title, escrow, counties, surveyors, utilities and sellers, within the authority you set. |
| Issue escalation | Flag stalled items early, with what has been tried and the decision needed from you. |
| Weekly reporting | A Friday operations report across all files: what moved, what’s stuck, what’s at risk, what needs your decision. |
| Process improvement | Turn repeated fixes into checklists, templates and SOPs your team can reuse. |
| Agreed scope | Monthly capacity, responsibilities and approval limits set in writing. |
I work in the tools you already use: Salesforce, ClickUp, Notion, Google Workspace or a well-kept spreadsheet. See a sample (fictional) risk-and-action register →
How Engagements Work
1. Pipeline call
15 minutes on your file volume, your systems and where deals tend to stall.
2. Operational review
I look at your priorities, tools and open files to size the capacity you actually need.
3. Written proposal
Responsibilities, deliverables, reporting and a monthly fee, agreed before anything starts.
4. A defined first month
We review the arrangement together and adjust before continuing.
Transaction Coordination vs. Operations Management
Transaction coordination moves one file to closing. Operations management looks after the recurring work across your whole pipeline.
| Transaction coordination | Fractional operations management | |
|---|---|---|
| Focus | One file, contract to closing | Recurring work across every active file and project |
| Pricing | $300 per straightforward file | Custom monthly retainer |
| Reporting | Weekly update on that file | Friday report across all files and projects |
| Process improvement | Not included | Recurring workflows, checklists and SOPs |
| Best for | Occasional deals | Steady or growing deal flow |
Not sure which you need? Many clients start with one file and move to ongoing support once they’ve seen how I work.
Experience Behind the Service
12–15 Active Land Files at a Time
Selected professional experience coordinating title, payoffs, document requests and county follow-up across multiple states, with every open issue assigned an owner and a next action. Read the case →
33 County Follow-Ups, One Delayed Closing
A South Carolina vacant-land closing held up by a county recording delay, tracked and followed through until it closed. Read the case →
Professional references available on request. Meet the founder →
What This Is Not
I don’t hold escrow funds, authorize wires, make legal or title decisions, or manage your staff unless that has been agreed in writing. Legal, title, engineering and survey decisions stay with the qualified professionals. I work U.S. business hours from Jamaica (UTC−5), not around the clock.
Common Questions
How is the monthly fee set?
By file volume, number of active projects, reporting needs and the responsibilities we agree. You get a written proposal before anything starts.
Do I need to change my CRM or title company?
No. I work inside your existing tools and alongside your current title company and professional team.
Can we start small?
Yes. Many clients begin with a single file or a defined first month, then decide whether ongoing support makes sense.
Let’s Look at Your Pipeline
Bring your file count, the tools you use and where deals tend to stall. In 15 minutes I’ll tell you whether ongoing support makes sense, or whether a single package is the better fit.